In Oncourse CL, from Worksite Setup, how do I add, edit, or delete participants?

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

From Worksite Setup in My Workspace, you can add, edit, or delete your site's participants. To do so, from the menubar in My Workspace, click Worksite Setup, and then check the box next to the site in which you wish to add, edit, or delete participants.

Note: Although you can check multiple boxes, you can only edit information about one site at a time.

Click Edit, and then follow the appropriate steps below:

Adding participants

1. Click Add Participants.
   
   
2. Under "Other Official Participants", enter an Indiana University Network ID or Guest account username, one per line, for each participant.

   Note: To add participants who are not associated with IU, have them first obtain a Guest account via the Account Management Service (AMS). For more, see At IU, how do I create a Guest account?

3. Under "Participant Roles", choose whether to give all your newly added participants the same role or different roles. For more information about roles, see Participant roles. Click Continue.
   
   
4. In the next window, if you chose to give all your participants the same role, select the appropriate role to assign everyone. If you chose to give each participant a different role, use the drop-down list next to each username to choose the appropriate role. Click Continue.
   
   
5. On the next page, you have the option to automatically send email to the new participants to notify them of the site's availability. Select the appropriate radio button, and then click Continue.
   
   
6. Click Finish.

Note: Participants you add manually remain joined to your course site, even after nightly roster updates. If a participant you added manually drops the course, that participant will not be automatically removed when the roster updates occur. If you add a participant manually, you must remove that participant manually. You can check whether a manually added student is officially enrolled in your class in OneStart; see In OneStart, how do I view and use class rosters?

Editing participants

1. In the participant list, use the "Role" drop-down list to change a participant's role.
   
   
2. Use the "Status" drop-down list to activate or de-activate a participant. An inactive student remains a member of but no longer has access to the site.

   Note: If a participant is still on the official (registrar) class roster, the participant's status will revert to active during the next roster load (i.e., the next morning).

3. Click Update Participants.

Deleting participants

1. In the participant list, under "Remove", check the box(es) next to the participant(s) you would like to delete.
   
   
2. Click Update Participants.

   Note: If you remove a participant manually, but that participant is still on the official (registrar) class roster, the participant will be added back into your Oncourse CL site during the next roster load (i.e., the next morning).

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