Using Mac OS X 10.6 (Snow Leopard), how do I configure my Cyrus (Webmail) or Exchange mail?

Note: For the settings to configure a desktop client to read your Imail or Umail account, see Configuring a desktop email client for Imail or Umail.

Note: If you are using Mac OS X 10.5 or earlier, see At IU, how do I configure Mac OS X Mail to read my Cyrus (Webmail) or Exchange mail through IMAP?

Mac OS X has a built-in email client called Mail. Normally this is located in the Applications folder, but you can also launch Mail from the Dock.

If you have not entered any Mail or MobileMe settings in your System Preferences, a Mail setup window will appear the first time you start Mail. If the window doesn't appear, from the Mail menu, select Preferences... . Then, in the preferences window, click the Accounts icon, and in the bottom left corner, click the  +  (plus) button.

In the "Welcome to Mail" or "Add Account" window, enter your account settings:

For an Exchange account:

1. In the first window, enter your name in the "Full Name:" field. In the "Email address:" field, enter: username@campus Replace username with your IU username and campus with your specific campus address (e.g., indiana.edu or iupui.edu). Thus, if your username is jdoe and you are at IU Bloomington, the address would be  jdoe@indiana.edu . For your password, type your IU passphrase. Then click Continue.
   
   
2. In the next window, your settings should be automatically filled in. You will also have the option of automatically configuring iCal and Address Book. Click the Create button to complete your account setup.

For a Cyrus account:

1. In the first window, enter your name in the "Full Name:" field. In the "Email address:" field, enter: username@imap.iu.edu Replace username with your IU username. For your password, type your IU passphrase. Then click Continue.
   
   
2. In the Incoming Mail Server window:
   
   
   • From the "Account Type:" menu, select IMAP.
   • In the "Description:" field, enter a descriptive name for your account (e.g., Cyrus).
   • In the "Incoming Mail Server:" field, enter imap.iu.edu .
   
   Click Continue.
   
   
3. In the Outgoing Mail Server window:
   
   
   • Next to the "Description:" field, type a descriptive name (e.g., IU mail relay).
   • For your outgoing mail server, type mail-relay.iu.edu .
   • Check the box next to Use Authentication. Your username and passphrase should already be entered.
   
   Click Continue and then click Create.
   
   
4. If the Account preference window isn't open already, from the Mail menu, select Preferences...  and then in the toolbar, click Accounts. Under the Account Information tab, change the field next to "Email Address:" from  username@imap.iu.edu  to  username@campus . Replace username with your IU username and campus with your campus address (e.g., indiana.edu, iupui.edu). Thus, if your username is jdoe and you are at IU Bloomington, the address would be  jdoe@indiana.edu .
   
   
5. Click the Mailbox Behaviors tab and uncheck Move deleted messages to the Trash mailbox.

   Note: This is the simplest option for removing unwanted messages, and it makes Mail behave the same way Webmail does. When you delete a message, it will either disappear from the listing or become grayed out. To permanently remove deleted messages, first make sure you are viewing the list of messages in your account. Then, from the Mailbox menu, select Erase Deleted Items. If you would rather move deleted messages to a folder you can empty periodically, see In Mac OS X, how do I get the Mail application to remove messages I delete?

6. You can choose to store draft messages, sent messages, notes, or junk messages on the server by checking the appropriate box(es). You can also select an alternate folder later for storing these messages. Choose this folder in your folder list, and from the Mailbox menu in Mail, select Use This Mailbox For. Then, choose the relevant option.

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